Real estate is a complex and time-consuming business. Many real estate agents and property managers struggle to find the time to do everything they need to be successful. There are always homes to show, clients to meet, paperwork to fill out, and properties to market. Luckily, some virtual assistants can help take some of the load off of your shoulders. With a real estate VA by your side, you can focus on what you’re good at and delegate the rest.

Why real estate virtual assistant services and not a physical employee? Real estate virtual assistants are cost-effective and can be hired per-project basis. This means you only pay for the services you need when you need them. You’re not stuck with the overheads of a full-time employee. Now that you know the benefits of working with a real estate virtual assistant, here are seven tips to get the most out of the relationship.

1. Determine the Tasks You Want to Outsource

The first step is to list all the tasks you need help with. This can be anything from scheduling appointments and handling customer questions to creating marketing materials and researching properties. These can be tasks you don’t have time for, tasks you don’t like, or those you’re not good at. 

Sit down and evaluate your current workload to see where you could use some help. Remember, you don’t have to outsource everything. Just focus on the tasks that would free up your time so you can focus on the areas of your business that need your attention the most.

2. Find a Virtual Assistant with the Right Skills

Not all real estate virtual assistant services are created equal. When you’re looking for a VA, you want to make sure they have the skills and experience needed to handle the tasks you’re outsourcing. For example, if you need help with social media marketing, you’ll want to find a VA with experience in that area. 

It’s also important to make sure they have good communication skills and are comfortable working with different types of people. The last thing you want is a virtual assistant who is frustrating to work with or doesn’t do the job right.

3. Set Clear Expectations (But Be Realistic)

Once you’ve found a real estate virtual assistant, you want to work with, set clear expectations from the start. That means having a detailed job description that outlines exactly what you need them to do. This will help ensure they understand your expectations and can meet them. 

At the same time, you need to be realistic about your expectations. Don’t try to outsource more work than a single person can handle, or you’ll end up disappointed. Be clear about what you need and give your VA flexibility to use their skills and experience to get the job done.

4. Communicate Regularly

One of the most important things you can do when working with a real estate VA is to communicate regularly. That means setting up regular check-ins, whether daily or several times a week. This gives you a chance to see how they’re progressing on their tasks and answer any questions they may have. 

It also allows you to give feedback and make adjustments to the tasks as needed. The more you communicate, the better results you’ll get from your real estate virtual assistant.

5. Be Available When They Need You

While you don’t need to be available 24/7, you need to be accessible when your virtual assistant needs you. Respond to their questions and requests promptly. If they can’t get ahold of you when they need to, it will impact their ability to do their job well. Therefore, make sure you’re available during the hours you told them you would be and that you have a good way for them to get in touch with you, whether by email, phone, or chat.

6. Trust Their Skills and Experience

One of the biggest mistakes you can make when working with a real estate virtual assistant is not trusting their skills and experience. Just because you’re not doing the tasks yourself doesn’t mean you shouldn’t expect high-quality work. If you hire a VA with the right skills and experience, trust that they know what they’re doing. Of course, you should still give feedback and direction when needed. But don’t micromanage them or try to do their job for them. That will just frustrate both of you and won’t lead to the best results.

7. Be Patient

Finally, be patient when working with a real estate VA. It takes time to build trust and get into a good working rhythm. There may be some bumps along the way as you adjust to working together. But if you’re patient and communicate regularly, things will eventually smooth out. And, in the end, you’ll have a real estate virtual assistant who can help you grow your business while freeing up your time to focus on other things.

By following these tips, you can set yourself up for success when you hire real estate virtual assistant services. Remember to find the right person for the job, set clear expectations, and communicate regularly. With a little patience, you’ll soon have a VA you can rely on to help you grow your business.

Stephen Atcheler is an entrepreneur in the Real Estate space. He has grown multiple businesses, including a Real Estate Agency, and an online Real Estate Adverting business, and is currently the founder and driver of the fastest-growing Real Estate BPO in the Philippines. If you would like to connect or get in touch with Stephen, he is very active on LinkedIn and always happy for a new connection. 

Photo by Dylan Ferreira on Unsplash
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